Principia Mentis

Book a demo
bg6

Go straight from ambition to action to results.

СhangeMaker.

ChangeMaker aligns everyone & everything in your company for an undisputed view of progress, so you achieve more impact with less effort

Explore

Key features by stakeholder group

From shopfloor to executive floor.

The right features for all.

Senior management

features1 img1 1
features1 img2
features1 img3
features1 img4
features1 img5 1
Automatic reports
  • Consolidated reporting at every level, for every stakeholder
  • Understand at one glance which tasks, milestones or phases are not on schedule
  • Ensure permanent visibility of targets. Monitor fill levels of planned potential against target, KPI actuals vs. plan etc. in real time
  • With the end in mind, create a top-down schedule of activities, their dependencies and deadlines
  • Team status automatically consolidates up to the management level, establishing a clear line of communication between all project stakeholders
  • Activities that violate milestones are prevented or trigger a warning
  • Set and cascade targets, and ensure their visibility in day-to-day work
  • See the status and progress of your program at one glance
  • Zoom to issues or relevant details with three clicks
  • Make status public to stimulate positive competition between teams or sites
  • View your programme from different perspectives, e.g., by lever or by region
  • Make the matrix work: Assign tasks to owners based on both their vertical (department) and their horizontal (project) affiliation
  • Combine the best of agile and waterfall
  • Use locking to preserve management intentions
  • Take snapshots to have a management-ready history at hand

Program office

Phase workflow
  • Split your project into phases, and easily assign custom content to each phase
  • Use maturity levels to foster pace and broad comparability
  • Define your own phase model, e.g. for innovation projects
  • Easily view and edit exactly the information you are entitled to
  • Prevents mistakes and unsolicited information sharing
  • Create groups for stakeholders with the same information need
  • Upload data into ChangeMaker from external sources
  • Download data from ChangeMaker for manual analysis etc
  • Mass edit data using highly practiced shortcuts
  • Use ready-made templates for specific project types
  • Templates include all the best practices, formats and reports
  • Have in-place information material on all templates at your fingertips
  • Plan, perform and analyze surveys from within ChangeMaker
  • Assess success factors across all your teams automatically
  • Elicit performance ratings, e.g. on plant performance
features2 img1
features2 img2
features2 img3
features2 img4
features2 img5

Project teams

features3 img1
features3 img2
features3 img3
features3 img4
features1 img3
Step-by-step guide
  • Succeed even on new project methods
  • Ensure all the necessary communiation and feedback
  • All content in one place, not fragmented across the “tool zoo” of scattered spreadsheets, presesentations, emails, boards and notes
  • Effortless reporting without preparation
  • Straight from the database – no temptation to bias or “beautify”
  • Automatically available for each level of the meeting cascade
  • See all tasks you own or have delegated in your personal Kanban
  • Do the work and update the status – all from within your dashboard
  • View all your topics and action items in the mobile app
  • Receive email notifications on all status changes
  • Mirror your ChangeMaker chat in an MS Teams channel and vice versa
  • Update yourself on your ChangeMaker tasks from within MS Teams
  • Maintain a shared understanding of program structure, targets, roles & progress
  • Be driven by the motivating energy of broad progress made visible
  • Experience self-efficacy & purpose by seeing your impact on the big picture

ChangeMaker.

Empowering all stakeholders to fulfil their roles.

ChangeMaker.

Empowering all stakeholders to fulfil their roles.

Examples from our data science platform

Success factors.

Proven to work for you.

Because they are in your data.

14 Days

earlier if task is part of an initiative

7 Days

earlier if task has only one responsible

10 Days

later if task is self-assigned

16 Days

earlier per task if initiative has > 14 tasks

14 Days

earlier if workflow includes a reviewer

22% More

tasks completed if deadline within 60 days

Success factors of transformations. And how ChangeMaker rolls them out.

Success factors conflict.

ChangeMaker resolves.

The fact: Both shared goals and self-efficacy are considered core factors for transformation success.

The problem: They are in conflict. In daily work, other motives dominate shared goals as a source of self-efficacy.

The bad news: Most success factors conflict with others. So choosing one and ignoring the other (as management coaching tends to practice) will not do the trick.

Are there better strategies than the Choice strategy? There are two.

Compromise strategy
(better)
  • Balance shared goals against self-efficacy through prioritized activities, incentive mechanisms or role definition
  • ChangeMaker and other tools provide for action prioritization, facts to gauge incentives, or role clarification
  • Compromise strategies do not give you both. You go one way, you sacrifice the other
Shared goals
Self-efficacy
Resolution strategy
(the best)
  • Make shared goals pay into self-efficacy by strengthening their mental representation
  • ChangeMaker boosts goal representation through visibility, nudging, rich context, and planning with the end in mind
  • By resolving conflict, you get the best of both words. This strategy is a unique domain of ChangeMaker
Shared goals
Self-efficacy

How ChangeMaker resolves conflicts between key success factors

Transparency vs Cognitive reserves

The issue: Managers frequently wish for more transparency. When they get it, they suffer information overload

Compromise strategy

Perform selective deep-dives. Ask staff to prepare decision options or even recommendations

Downside

Managers gradually loose competence because of less “data exposure”

PowerPoint

Resolution strategy

ChangeMaker delivers consolidated information targeted to each stakeholder

Advantage

High decision quality because of adequate mental data representation

Automatic reports

PerformanceMap

Silo vs Value

The issue: People value their own team higher than other teams. Such silo formation disrupts the joint value chain

Compromise strategy

Substitute team ties for value chain ties through processes, meetings, reorganization etc.

Downside

Identification with larger groups is weaker, thereby sacrificing some of the motivational power

Large meetings

Resolution strategy

ChangeMaker helps people build ties to different social horizons (team, department, site, company)

Advantage

Less friction between silos without loosing the motivational force of belongingness

Internal customer role

Alternative hierarchies

My control vs Your control

The issue: Control is a key driver of work performance. The more control is concentrated (e.g., on a leader), the less there is to control for their team

Compromise strategy

Delegate unimportant, difficult or controversial topics while keeping control of the attractive ones

Downside

Having non-core or ultimately unsuccessful control does not feel nearly as rewarding

E-mails

Resolution strategy

ChangeMaker truly distributes control over design & action as part of the cascading process

Advantage

Total work performance increases as control is cascaded naturally along the organization

Work breakdown structure

SnapLock

Tinkering vs Designing

The issue: Agile/iterative methods believe in short validate-adjust cycles, whereas strategic/planning methods validate end products

Compromise strategy

Choose one method for your project, dependent on how frequently testable outcomes permit realistic adjustments

Downside

Initiatives differ in their validate-adjust cycle lengths, so “one-size-fits-all” (as in OKRs) is inefficient

Spreadsheet

Tickets

Resolution strategy

ChangeMaker offers full flexibility to mix & match different methods even within the same project

Advantage

Ideology destroys value. Instead, simply choose the method best supporting your objective

Milestone cascade

Linked Gantt & Kanban

Responsibility vs Robustness

The issue: Roles define & limit one’s responsibilities. But as “shit happens”, successful end products require vigilance beyond one’s own role

Compromise strategy

Define unique roles to strengthen responsibility (lowering robustness), or introduce redundancy (lowering responsibility)

Downside

Governance based on roles is threatened by process “exceptions”. Robust governance can suffer from diffusion of responsibility

Roles & responsibilities

Competency scheduling

Resolution strategy

ChangeMaker provides end-to-end transparency while defining clear action and outcome responsibilites

Advantage

All involved have clear role assignments while being able to see and mitigate issues beyond their role

Network view

Alternative hierarchies

Input vs Output

The issue: While senior management takes output as a given (e.g., a launch date), working level takes input as a given (e.g., FTE on a project). This creates conflict

Compromise strategy

Accept the speed with given resources (often observed in agile) or manage resources (to get the required speed)

Downside

PMO & middle management are placed in a difficult spot between output (C-Level) and input (working level) expectations

Team Kanbans

PM tool

Resolution strategy

ChangeMaker makes velocity transparent, supports input-output negotiation and increases output given input (i.e., efficiency)

Advantage

Efficiency gains reduce the conflict. C- & working level can problem-solve directly without “killing the (PMO) messenger”

Phase workflow

Linked Gantt & Kanban

Action vs Outcome

The issue: What do you reward? Careful planning and execution of actions? Or outcomes achieved? The former is more under one’s control, the latter the real “why”

Compromise strategy

Reward actions if individual effort needs boosting. Reward results if you want your company to stop valuing fruitless diligence

Downside

For long-term success, organizations need to value both business outcomes and dedicated action-orientation

Performance documentation

Resolution strategy

ChangeMaker provides continuous feedback on actions & outcomes through tasks, phases, leading & lagging KPIs, etc.

Advantage

Continuous feedback improves likelihood and time to success, and promotes learning about success factors

Tasks & milestones

Leading & lagging KPIs

ChangeMaker.

Driving the known success factors of transformation.

ChangeMaker.

Driving the known success factors of transformation.

Transformation is more important than ever before

The ChangeMaker difference
extends to our service

Click here to view our Federal Innovation Award

Product - Produkt - ChangeMaker - Transformation

We customize standards

We have created a standard software with easy but extensive customizing options, so it only takes 1-2 weeks to perfectly adapt ChangeMaker to your requirements, structures, workflows and terminologies

difference img02

We support you

We use decades of experience in transformation and change programs to help you overcome challenges, identify gaps, and expedite success. Your dedicated consultant is ready to help you anytime

difference img03

We wrap around you

ChangeMaker wraps around what you need for success. Regions, languages, methods, content from legacy tools, existing planning. We take care of everything, if and as you wish. ChangeMaker. One tool for all

4 things you can do if you want to help your transformation fail

Limit participation

Transformation impact scales with the proportion of employees owning visible transformation initiatives and tasks. This is because critical mass is needed to overpower the social restoring force at work. Ensure a participation of below 10% if you want your transformation to destroy value

Engaging on a joint platform pays into multiple success factors for transformations, such as ubiquity of clear standards & targets, and fluent information transmission. If you aim to optimize your intransparency and limit your intervention options, have every team choose their own tool

Late, inaccessible, inconsistent, incomplete, irrelevant, outdated or beautified information is abundant in transformations, and massively impedes success. A single source of truth controls many of these issues. For a really painful transformation, be sure to avoid a single source of truth

A hammer needs to be grabbed and swung to do its job. Similar with a transformation platform. So, to give failure a chance, do the following: Be incompetent at using the tool. Do not use it at review meetings; instead, have people waste time creating a PPT. Assign new activities verbally, or by email

stempel iso 27001 2024 visocert scaled

Data Protection and Security

protection certified01
protection certified02
protection certified03
protection certified04
protection certified05
protection certified06

Data encryption

Data at rest encrypted with AES-256. Data in transit secured with TLS 1.3.

Authentication

Full support for SAML, OIDC and other identity providers in the login process. 2FA supported

Uploaded to: SVG Repo, www.svgrepo.com, Generator: SVG Repo Mixer Tools Created with Sketch.

Dev process

4-eyes check of all code. Separation of test, development and production systems with RBAC

Supervision

ISO 27001 certified. Servers in Germany comply with BDSG and EU-GDPR. External DPO: Dr. Jochen Notholt

Data validation

Validation of entered values before and during server processing. Malware scan of all uploaded files

Data resilience

Redundant data storage. Daily backups, stored on physically separate backup severs

Data isolation

Multi-tenant configuration with silo architecture to ensure strict data isolation between customers

Web Application Firewall (WAF)

Continuous analysis of all traffic for common attack patterns, automatic blocking of suspicious requests

Monitoring

Constant monitoring of availability & performance. For up-to-date availability information, click here

Turn your ideas into real‑world competitive advantage

Sign up for a demo and see how to boost progress and value creation of large-scale programs

Book a demo